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Charge Conference Forms

Your District Superintendent is asking for your 2025 Officers’ Contact List, 2025 Church Nominations list, 2024 Church M.I.L.E. Assessment, and the 2025 Pastor Support Worksheet for those with paid clergy a week before your charge conference. All other forms are due to your District Administrator by December 13, 2024, unless otherwise noted.

Clergy and Local church leadership can access and submit Charge Conference forms through their People Portal Here. If you have questions about accessing the People Portal or your church Dashboard, please view this short Video or download this step-by-step guide.

Fall 2024 Charge Conference Forms

charge-Conferences

These forms are for Churches across all districts in the PNW. If your church believes that it is exempt from completing any of these forms, please speak with your District Superintendent.

  1. 2025 Church Officer Contact List: The conference uses this information to communicate with you pertaining to your work in the local church. (This is not the nominations list.) | download PDF
  2. 2025 Church Nominations Report (This is not the same as the Church Officers Contact List.) Used for voting at the Charge Conference. For more information, see the nomination guidelines and nominations sample report.
  3. 2024 Church M.I.L.E. Assessment: If you fully engaged this questionnaire in 2023, please update your answers and focus on the new questions in bold text. Your 2023 MILE form is available from your District Administrator. | English download DOC | Spanish download DOC
  4. 2024 Quick Minutes: Use the form to record votes at your charge conference, along with those attending and voting. Submit this form after your charge conference. download DOC | download PDF
  5. Local Church Financial Audit Program: Complete the Local Church Financial Audit for 2023 with your team (the audit team can be made up of anyone). Submit it at your charge conference or by Dec. 15, 2024. This is separate from the Fund Balance Sheet. download DOC | download PDF
  6. Pastoral Support Worksheet: Churches with paid pastoral support (FT, PT, Clergy, and lay Pastors, with/out benefits) will complete the 2025 Pastoral Support Worksheet: | download PDF

Additional Documents: Please include the following forms if they apply to you or your congregation. These Forms are also available via the People Portal.

Accessibility Audit – Designed to help congregations analyze their church facilities, their methods of communication, and their attitudes. It may be used to aid churches in identifying barriers that can cause persons with disabilities to be excluded from full participation in worship and other congregational activities. We realize that achieving the goal of full accessibility is a continuing process, but this audit can be a starting point. Accessibility Audit | download DOC | download PDF

Church Profile—Please complete or update once per quadrennium or if there has been a significant change, i.e., financial, pastoral retirement, FT to PT, or PT to lay-led. The form is available on the Church Dashboard. The Pastoral Leader or Church Admin must complete this form. If you have questions, please contact your District Administrator or District Superintendent.

Parsonage Annual Report—If you have a church-owned parsonage, complete this form after your annual walk-through with the Pastor, Trustee Chairperson, and S/PPRC Chairperson. If your Parsonage is rented, please note that on the form. | download DOC | download PDF 

All Clergy (Retired Pastors, Honorable Location Pastors, and Extension Ministry) who list your church as their Charge Conference relationship should fill out this form if they have been active in ministry.  | download PDF 

Candidate for Ordained Ministry – If you have a candidate for Ordained Ministry, a Certified Candidate, or a Local Pastor, fill out this form (vote is also required). | download PDF

Lay Servant Report & Recertification – If you have someone who needs to complete a Lay Servant Report or a Ministry course, fill out this form (vote is also required). | download PDF

Lay Speaker Report & Recertification – If you have someone who needs to complete a Lay Speaker Annual Report to the Charge Conference, fill out this form (vote is also required). | download PDF

Certified Lay Minister Report & Recertification – If you have someone who needs to complete a Certified Lay Minister Report or Recertification to the Charge Conference, fill out this form (vote is also required). | download PDF

Annual Report of the Deacon – Form for the appointment of Deacon in Full Connection or Provisional Member in the Deacon track. | download DOC

Clergy Profile – Clergy should update their profiles using the forms in their People Portal if they have not done so in the last two years or if a change is expected. Clergy Profile Long Form and Biographical Info Form are due at the Charge Conference.

Clergy Continuing Education Form – due by 12/31/2024 | Available in your People Portal.

Actions at the Annual All-Church or Charge Conference

Here are the things that MUST be voted on by the annual All-Church or Charge Conference:

  1. Pastor’s Salary Package for 2025 (using the support worksheet above)
    • Is your Clergy Profile Up to date?
  2. Nominations Report and Election of Leaders for 2025 (include all elected leaders & positions)
  3. Any Lay Servant Ministers and/or Certified Lay Ministers
  4. Any Candidates for Ordained Ministry and/or Local Pastors
  5. Reading of any names of inactive persons on membership rolls/voting to remove if 2nd year read… This is generally not done every year.

Here are the “Accountability Questions” asked at each annual All-Church or Charge Conference:

  1. Have the church’s financial activities been audited for 2023? (see the form above)
  2. Are your corporate status and property tax exemptions current?
  3. Is your insurance current and paid?
  4. Does your church have a current and enforced “Safe Sanctuary” policy?
  5. Are you conducting national background checks & abuse awareness training for volunteers & staff? (Churches with under 75 average worship attendance needs 4 min. each; with over 75, average worship attendance needs 6 min. each.) To avoid a surcharge next year, complete no later than November 30. 
  6. Is your church apportionments current and paid?

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